Who Gets the Conference Room?

tips-for-commercial-real-estate-tenants-Who Gets the Conference Room?

This article proves that modern day, face-to-face meetings are still in full effect! According to the Wall Street Journal, “Time spent in meetings has been rising by 8% to 10% annually since 2000.” There have been recent issues of companies not having enough office space to accommodate multiple employees and their meetings.

This article discusses a new system called, EventBoard which is a scheduling system that displays a full-day, constantly updating schedule for each conference room on a tablet outside each room. EventBoard is one of the many space-scheduling tools that are in synch with online calendars, such as Microsoft Outlook. One of the best features of this scheduling system is if no one checks in by 10 minutes after the scheduled start time, the system will declare the conference room vacant.    

Conference rooms are generally large. “An 11-firm survey by architecture and design firm HOK found that conference rooms in general are too big: Some 73% of meetings involve only two to four people, but 53% of conference room space is built for meetings of seven or more (Shellenbarger, 2014). If each conference room were divided in half, more meetings could take place at the same time.

Even with these newly integrated conference scheduling systems, there are other issues that employees face while conducting a meeting that will still make the digital schedule system less effective. For example, if the meeting extends the requested time, this will essentially disrupt the following scheduled conference times. In regards to this issue, employers are trying a variety of solutions: some are empowering aides to police conference room use (Shellenbarger, 2014). This would be the most beneficial solution because there will be a designated person who will kindly inform the meeting host that their time is up.

In addition to EventBoard, other conference-scheduling systems include Meat by Atlassian, Room Wizard II by Steelcase, and Space Scheduling by Manhattan Datacraft.

For more information please visit, http://online.wsj.com/articles/new-office-flashpoint-who-gets-the-conference-room-1413307377?KEYWORDS=conference+room+conflict.